Job Description

SGS Technologies, we are a software development and staffing company that doesn’t simply talk services – we accomplish them. With two decades of experience, we use a combination of latest technological knowledge, future-driven ideas, and specialized skills for multiple forms of IT requirements.

SGS has served numerous clients nationwide in various industries and we want you to be a part of that growth and opportunity!

-----------------------

NOTES:

• Onsite role for candidates local to St. Petersburg, FL 33716
• Opportunity for extension or conversion based on attendance and performance
• Laptop provided

Essential Duties and Responsibilities:

· Provides the full spectrum of support to two or more SVPs within the Technology organization.

· Maintains confidentiality.

· Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.

· Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.

· Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies.

· May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.

· Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.

· Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor.

· Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed.

· Submit expense reports weekly and reconcile Corporate American Express accounts of the executives.

· Composes and prepares timely responses to a variety of routine written inquiries.

· Build strong professional relationships with colleagues within the IT Admin Team and within the firm.

KNOWLEDGE of:

• Intermediate level concepts, principles and practices of providing executive support

• Financial services terminology and technology products knowledge is preferred

SKILL in:

• Providing clerical support for a senior vice president of a major organizational functional area

• Answering telephones and assisting visitors

• Scheduling and coordinating meetings, events, interviews, and appointments

• Preparing reports

• Establishing and maintaining files, databases and other records

• Sorting, screening and distributing email

• Microsoft 365 applications, Concur, Viso, MS Teams, Zoom, office equipment

EDUCATION:

• Bachelor's Degree and (8+) ten plus years’ experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large financial planning, investment management or other financial services environment.

Job Tags

Similar Jobs