Leasing Administrator - Commercial Real Estate Job at Blue Signal Search, Phoenix, AZ

REE0djYveVF0M2REWDgrTloraGFyV3hyQ0E9PQ==
  • Blue Signal Search
  • Phoenix, AZ

Job Description

Leasing Administrator – Commercial Real Estate

Location: On-site | Phoenix, AZ (opportunity for 1 remote day per week after 90-day ramp up period)

Why This Opportunity Stands Out

Our client is a fast-growing national commercial real-estate developer known for delivering high-profile retail sites for Fortune-500 tenants. They are expanding their in-house leasing function to keep pace with a development pipeline that regularly tops 40 active leases at any given time. As the first point of contact between signed Letters of Intent and fully executed leases, you will translate complex deal terms into actionable milestones, safeguard critical dates, and ensure every transaction closes on schedule. Your work will directly accelerate new store openings across the country - making you a key driver of revenue growth for a thriving organization.

Key Responsibilities

  • Convert executed LOIs into draft lease documents, coordinating reviews with internal legal counsel and the VP of Leasing.
  • Generate first-pass leases, amendments, and supporting exhibits from company templates, ensuring accuracy and rapid turnaround.
  • Record all due-diligence, delivery, and tenant-improvement dates in the proprietary tracking system, issuing reminders to development and construction teams.
  • Monitor covenant compliance and other lease obligations throughout the life cycle, flagging variances before they impact project timelines.
  • Assemble broker-commission packages, verify fee calculations, and route invoices for approval and payment.
  • Obtain and keep current subordination agreements, tenant confirmation documents, and other necessary paperwork for property purchases, sales, or financial transactions.
  • Notify tenants of rent start dates and property transfer notifications, and coordinate updates with tenants regarding changes in property ownership
  • Partner with marketing and development teams to confirm signage specifications and ensure lease data accuracy across marketing materials.
  • Maintain a high-integrity digital lease archive, producing summary reports for senior leadership on demand.

Qualifications

  • 3-5 years of lease administration experience within commercial real estate (retail strongly preferred).
  • Proven ability to interpret complex lease language and distill it into tasks and timelines for cross-functional teams.
  • Proficiency with MS Office and cloud-based task-management tools; experience with ClickUp or similar platforms is a plus.
  • Knowledge of standard property documents, such as subordination agreements, tenant estoppel certificates, and brokerage contracts
  • Exceptional attention to detail, time-management skills, and written and verbal communication abilities.
  • Bachelor’s degree in real estate, Business, or a related field preferred (high-school diploma or equivalent required).
  • Valid driver’s license.

Benefits, Schedule & Work Environment

  • Comprehensive medical, dental, and vision coverage with generous PTO plus paid holidays
  • 401(k) with company match and profit-sharing potential.
  • Professional-development stipend and clear advancement pathway toward Tenant Coordinator / Lease Manager roles.
  • Five days per week on-site in Phoenix, AZ during the first 90 days for training and team integration; option to work from home one day per week thereafter.
  • Collaborative, high-energy office culture that values direct communication, accountability, and continuous improvement.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Job Tags

Remote work, Work from home, 1 day per week,

Similar Jobs

AAMCO Transmissions and Total Car Care

Automotive Technician Job at AAMCO Transmissions and Total Car Care

 ...As aGeneral Automotiveyou will be called upon to service a broad range of vehicle repair issues and for quickly identifying the cause of performance problems. Position Responsibilities Inspect, diagnose and repair vehicle automotive systems Remove and Reinstall... 

Legacy Roofing & Contracting

Commercial Business Development Manager Job at Legacy Roofing & Contracting

 ...Job Title: Inside Sales Representative Company: Legacy Roofing & Contracting Employment Type: Full-Time Location: In-...  ...business hours Legacy Roofing & Contracting is a fast growing commercial roofing company focused on large scale insurance driven... 

Oakhurst Inn

Head Buildings Engineer Job at Oakhurst Inn

Company Description Our family-owned company operates two small hotel adjacent to UVA as well as a graduates-only apartment building. There are eight buildings in total. Role Description The Head Engineer will oversee the maintenance and operation of the properties...

Greystar

Valet Driver-Jasper Job at Greystar

 .... To learn more, visit . JOB DESCRIPTION SUMMARY The Valet Parking Attendant is responsible for safely parking and retrieving...  ...satisfaction. JOB DESCRIPTION *Must have a valid drivers license. Maintains pleasant, friendly and professional demeanor... 

The Fordy Group

Quality control manager Job at The Fordy Group

 ...development for government and state agencies and private enterprise across the United States. GENERAL POSITION SUMMARY The Quality Control Manager is responsible for ensuring the adherence to quality standards and protocols in all construction and industrial...