Job Description

We are seeking a detail-oriented and proactive professional to support our finance, operations, and logistics functions. This role combines bookkeeping expertise, operational coordination, and shipping/documentation oversight to ensure smooth business processes from order placement to final delivery. The ideal candidate will be highly organized, customer-focused, and comfortable working across multiple departments to maintain financial accuracy, strengthen vendor and client relationships, and support the company’s growth through effective planning and forecasting.

About Us

MAZZ NYC is a small, friendly and family oriented premier luxury sourcing firm connecting North American retailers with the most coveted high-end brands around the globe. We proudly hold the exclusive U.S. distribution rights for Venini, IVV, and Berti—three iconic Italian heritage brands. Venini is known for its handcrafted Murano glass, IVV produces modern glassware made in Tuscany, and Berti hand-forges fine kitchen knives using time-honored techniques dating back to 1895.

Responsibilities:

Bookkeeping:

• Accurately record and maintain daily financial transactions using accounting software such as QuickBooks, Xero, or Sage.
• Manage the full cycle of accounts payable and accounts receivable, including preparing invoices, collecting payments, and processing vendor disbursements.
• Conduct regular reconciliations of bank accounts, credit card statements, and petty cash to ensure accuracy and compliance.
• Support financial reporting by maintaining organized and up-to-date records.

Operations:

• Serve as the primary point of contact for clients and vendors, addressing account inquiries, billing discrepancies, and payment-related issues with professionalism.
• Maintain comprehensive records of contracts, account agreements, and related correspondence to ensure transparency and accessibility.
• Monitor account balances, enforce credit terms, and proactively follow up on overdue payments to safeguard company cash flow.
• Partner with factoring companies on net-term orders by preparing accurate documentation and submitting materials in a timely manner.

Export/Import Documentation:

• Prepare and validate commercial invoices in line with international trade regulations and customer requirements.
• Generate detailed packing lists to accurately track, reconcile, and document all outgoing shipments.
• Coordinate closely with freight forwarders, carriers, and customs brokers to ensure timely, cost-effective, and compliant delivery of goods.
• Troubleshoot and resolve shipping or documentation issues to minimize delays and maintain client satisfaction.

Planning & Forecasting:

• Analyze historical sales data and current market trends to forecast product demand and guide purchasing decisions.
• Develop and maintain planning tools to optimize inventory levels, reduce shortages, and minimize excess stock.
• Provide management with actionable insights and recommendations to align supply chain operations with business objectives.

What We’re Looking For

• Minimum of 3 years’ experience in bookkeeping, accounting, or related roles.
• Experience with commercial invoices, packing lists, and factoring processes preferred.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent communication and interpersonal skills for vendor and client interactions.
• Strong attention to detail and organizational abilities.
• Associate or bachelor’s degree in accounting, finance, or business preferred.

Why Join MAZZ NYC:

• Work alongside senior leadership and gain mentorship in high-level account management
• Competitive base salary $55,000-$70,000
• Full benefits package including 401(k), dental, and medical insurance

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