Job Description

Executive Assistant to the Chief Executive Officer (Exempt)

Department: Executive

Reports To: Chief Executive Officer

FLSA Status: Exempt (Administrative)

Position Summary

As the Executive Assistant to the Chief Executive Officer, you will be responsible for assisting across all aspects of the homebuilding operations. This includes Sales, Marketing, Construction, Purchasing, Finance, and assisting in Land Acquisition. You will be responsible for assisting in executing company goals and agenda.

Key Responsibilities

Executive Support & Strategic Partnership

• Manage special projects and initiatives on behalf of the Chief Executive Officer, driving timely completion and alignment with overall company objectives.
• Facilitate communication and coordination among various departments, ensuring effective cross-functional collaboration.
• Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
• Help Directors make consistent decisions by advising them of historical precedents, serving as liaison between them and the Division President.
• Conduct analysis and assist in research for new developments and present to the Chief Executive Officer.
• Analyze reports from various departments and look for variances/issues and report to the Chief Executive Officer.
• Organize, prioritize, and appropriately handle documents, emails, and sensitive, confidential information and ensure action/attention required is addressed.
• Assist with tracking month-end, quarterly, and yearly goals.
• Improve quality results by studying, creating, evaluating and re-design processes and implementing changes to improve efficiency.
• Arrange and manage meetings (document meetings and take notes on action items)
• Ensure the Chief Executive Officer is fully prepared for all meetings by keeping him/her on schedule and providing necessary materials.
• Plan and coordinate Chief Executive Officer’s travel, accommodations and trip itinerary, etc.
• Plan, organize & manage the Chief Executive Officer's calendar, including meetings, events, and appointments, both professionally and personally.
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task.
• Assist office personnel with various duties/projects as needed.
• Be willing to do other tasks as deemed necessary.
• What you will need: (competencies, behaviors & attributes)
• Strong work ethic
• High integrity
• Highly motivated, self starter

Qualifications

Education:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field. An advanced degree (e.g., MBA) could be beneficial given the strategic nature of the role.

Experience:

• Several years of executive-level administrative support experience, ideally in a fast-paced, multi-departmental environment.
• Experience in homebuilding or real estate operations would be a strong asset.
• Proven ability to manage cross-functional projects, support senior leadership, and handle confidential information with discretion.

Competencies, Behaviors & Attributes

• Deadline and detail oriented
• Results driven
• Priority Setting
• Business minded
• Ability to train and mentor
• Strong understanding of sales, pricing strategies, and cash flow
• Able to work in the business and on the business simultaneously
• Calm under pressure of tight deadlines and effectively multi-tasking.
• Excellent verbal and written communication skills
• What you will need: (Items):
• Cell phone
• Presentable, Reliable form of transportation.
• Physical Demands:
• Must be able to able to remain in a stationary position up to 50% of the time

Required Items

• We are looking for driven individuals that share our core values and culture. We offer a plethora of benefits to our employees:
• Competitive Compensation

Physical Requirements

• Must be able to able to remain in a stationary position up to 50% of the time
• The ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment & Compensation

Employees are paid on a bi-weekly pay scale. Bonuses are paid quarterly with yearly bonuses for goal accomplishment.

Benefits

Flintrock Builders offers a robust and employee-centric benefits package designed to support your well-being, financial security, and work-life balance. As a full-time exempt employee, the Executive Assistant to the Chief Executive Officer is eligible for the following benefits:

• Health Insurance: Coverage begins on your first day of employment. Flintrock Builders covers 100% of the employee's premium.
• Dental & Vision Insurance: Available after 90 days of employment.
• 401(k) Retirement Plan: Vested immediately with a 100% company match up to 4% of your salary, capped at $12,000 annually.
• Group Term Life Insurance: Company-paid coverage equal to one year’s salary. Additional voluntary life insurance options are available.
• Paid Time Off: Flexible leave policy with generous paid holidays (approximately 15 annually). Additional sabbatical leave available after five years of service.
• Caregiver Leave: Up to 12 weeks of 100% paid leave for primary caregivers and 4 weeks for secondary caregivers following the birth or adoption of a child.
• Bereavement Leave: Up to 5 days of paid leave for the loss of a loved one.
• Employee Emergency Assistance Fund (EEAF): Financial support available for unexpected personal hardships, reviewed anonymously by a senior leadership committee.
• Lake House Access: Complimentary use of the company lake house for personal getaways.
• Employee Home Purchase Discount: Eligible to purchase a Flintrock home at a discounted rate every five years, subject to specific conditions.
• Office Use on Weekends: Employees may reserve the office space for personal events, with cleaning fee reimbursement.
• Unlimited PTO: Encouraged with proper coordination and performance expectations.

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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