Job Description

Position Title: Coordinator for Registration and Academic Administration

Department: Academic Affairs

Full-time or Part-time: Full time, Exempt

Hours per week: 35

Months per year: 12

Work Schedule: PTS Office Hours, 8:30 a.m. to 4:30 p.m. (in person)

Reports to: Associate Dean for Academic Administration

JOB PURPOSE : 

Reporting to the Associate Dean for Academic Administration, the Coordinator provides a broad range of administrative support to the Associate Dean, the Office of Academic Affairs, and the Office of the Registrar.

ESSENTIAL FUNCTIONS:

Administrative Support for the Registrar’s Office – 35%

· Assist with managing and responding to the Registrar email account. Forward inquiries, forms, and petitions to the Registrar as needed.

· Support the process of updating the catalogue and the Seminary Handbook.

· Coordinate updates to the academic information and forms on the internal Registrar and Academic Affairs webpages.

· Assist with the finalizing the academic calendar and the academic year course schedule.

· Assign rooms for courses and other academic events using the appropriate room scheduling software.

· Assist with managing student enrollment procedures, including registration requests and biographic data updates.

· Work with the Registrar to continually improve the student experience from registration through graduation with a student-centered focus.

Administrative Support for Commencement – 20%

· Provide administrative support for commencement.

· Serve as the contact person for ordering diplomas.

· Prepare for and participate in the Commencement meetings.

· Work closely with other PTS departments as needed regarding commencement details (Bursar Office, Communications, and Auxiliary Services).

· Provide support to Communications for the Commencement Bulletin.

· Attend and support Commencement ceremony.

Administrative Support for Academic Administration – 45%

· Work closely with the Associate Dean in carrying forth designated responsibilities, including the preparation of supporting materials for the Faculty Executive Committee.

· Coordinate planning and communication for the Life Together and Theological Imagination courses.

· Attend and support fall and spring Mentoring Days and Summer Advising sessions.

· Manage application cycle for senior fellowships, awards, and prizes; facilitate review of applications by the department faculty and committees.

· Assist with logistics of on-site faculty lectures and other events as needed.

· Support other administrative duties as assigned.

QUALIFICATIONS AND SKILLS

· 1+ years of experience in higher education preferred.

· Bachelor’s degree required; Master’s degree preferred.

· Ability to maintain confidentiality.

· Ability to work cooperatively and efficiently in a collegial manner.

· Excellent communication skills with a close attention to detail.

· Ability to take initiative, self-motivate, and function autonomously.

· Confidence and competence in learning new technology and/or digital tools.

· Competence with various technologies preferred, including Microsoft Office Suite, Slate, and Brightspace.

Princeton Theological Seminary reserves the right to amend this position description at any 

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